Drop for Non-Attendance

The US Department of Education requires we verify a student’s Last Date of Attendance. We fulfill this precedent by requiring instructors to submit a class roster each quarter. Quarterly roster checks are crucial for several reasons:

  • They ensure our institution stays compliant with federal regulations regarding Title IV funds, as students can only receive financial aid funding for classes they are registered for and attending.
  • They expedite the correction of enrollment errors which helps prevent billing and financial aid issues that may arise later in the quarter.
  • They help ensure our census data is accurately reported.
  • They help ensure fraudulent student accounts are identified and cancelled.
  • They help open seats in the class to students who are waiting for an open seat.

If a student on your roster has never attended class you can request the student be dropped for Non-Attendance by our office by using the form below. The drop for non-attendance or participation is available from the 3rd day to the 9th instructional day of the quarter. Note: If you have made prior arrangements with a student regarding missed class, please do not request that these students be dropped.  

Drop for Non-Attendance Request Form

What is Considered Non-Attendance?

Under Financial Aid guidelines, acceptable evidence of academic attendance and attendance at an academically-related activity in a distance education program include:

  • student submission of an academic assignment related to the course content;
  • student submission of an exam;
  • documented student participation in an interactive tutorial or computer-assisted instruction;
  • a posting by the student showing the student’s participation in an online study group that is assigned by the institution;
  • a posting by the student in a discussion forum showing the student’s participation in an online discussion about academic matters related to the course;
  • an email from the student or other documentation showing that the student initiated contact with a faculty member to ask a question about the academic subject studied in the course.

The definition of academic attendance and academically-related activity does not include activities where a student may be present, but not academically engaged, such as:

  • participating in a student-organized study group;
  • logging into an online class without active participation;
  • participating in academic counseling or advising.

Tuition Refund Eligibility 

Students who are dropped for Non-Attendance will be dropped from the course and receive a 100% refund on tuition and fees. Drops for Non Attendance are only approved with Instructor approval. 

If a student drops a class they would be subject to the academic calendar refund deadlines.


For questions about roster checks, contact registrar@tacomacc.edu 

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